{"id":10720,"date":"2026-08-19T01:00:45","date_gmt":"2026-08-19T01:00:45","guid":{"rendered":"https:\/\/certitranslate.com\/what-is-grading-system-translation\/"},"modified":"2026-08-19T01:00:46","modified_gmt":"2026-08-19T01:00:46","slug":"what-is-grading-system-translation","status":"publish","type":"post","link":"https:\/\/certitranslate.com\/es\/blog\/what-is-grading-system-translation\/","title":{"rendered":"What is grading system translation for official documents?"},"content":{"rendered":"<\/p>\n<p>A grading system translation is a certified translation that reproduces your original grades exactly and translates the issuing institution\u2019s grading legend alongside them. It does not convert your marks into another country\u2019s GPA or letter-grade scale. That job belongs to a credential evaluator, not a translator.<\/p>\n<p>Three names come up constantly once you start this process: <strong>NAATI<\/strong>, which certifies the translators authorised to produce documents Australian authorities accept; <strong>ISEP<\/strong>, whose Transcript Evaluation Guidelines set out what a compliant transcript should contain; and <strong>WES<\/strong>, one of the credential evaluators that performs grade conversion once a literal translation exists.<\/p>\n<p>A compliant grading system translation must show:<\/p>\n<ul>\n<li>Your original grades, unchanged<\/li>\n<li>The institution\u2019s grade-scale legend, translated<\/li>\n<li>Credit units and dates as they appear on the source document<\/li>\n<li>A signed translator\u2019s declaration certifying accuracy<\/li>\n<\/ul>\n<h2 id=\"key-takeaways\">Key Takeaways<\/h2>\n<p>A compliant grading system translation preserves every original grade and reproduces the institution\u2019s grading legend, with the translator never converting marks into another country\u2019s scale.<\/p>\n<table>\n<thead>\n<tr>\n<th>Point<\/th>\n<th>Details<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Definition matters<\/td>\n<td>A grading system translation preserves original grades and legend; it never converts to a different scale.<\/td>\n<\/tr>\n<tr>\n<td>Checklist before ordering<\/td>\n<td>Confirm original grades, translated legend, credit units, dates and a translator\u2019s declaration are all included.<\/td>\n<\/tr>\n<tr>\n<td>Missing legend protocol<\/td>\n<td>If no legend exists, the translator documents its absence rather than guessing at equivalencies.<\/td>\n<\/tr>\n<tr>\n<td>Fraud risk is real<\/td>\n<td>Requesting grade conversion or improvement is treated as academic fraud by evaluators like WES.<\/td>\n<\/tr>\n<tr>\n<td>Certitranslate\u2019s role<\/td>\n<td>Certitranslate\u2019s NAATI-certified translators preserve grades and legends exactly, with a signed declaration for official use.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3 id=\"where-to-check-the-formal-rules-yourself\">Where to check the formal rules yourself<\/h3>\n<ul>\n<li><a href=\"https:\/\/www.naati.com.au\/resources\/application-requirements\/\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">NAATI\u2019s application requirements<\/a> cover file formats and certification standards for submissions.<\/li>\n<li><a href=\"https:\/\/searchapi.isepstudyabroad.org\/api\/administrator\/File\/Download\/120119\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">ISEP\u2019s Transcript Evaluation Guidelines<\/a> list the elements a transcript should contain, including the grading-scale legend.<\/li>\n<li>Evaluator-facing guidance on WES-compatible transcripts explains what gets rejected and why, useful if your legend is missing or incomplete.<\/li>\n<\/ul>\n<h2 id=\"table-of-contents\">Table of Contents<\/h2>\n<ul>\n<li><a href=\"#translating-grading-systems-what-a-certified-transcript-translation-must-include\">Translating grading systems: what a certified transcript translation must include<\/a><\/li>\n<li><a href=\"#how-should-a-translator-render-and-annotate-a-grading-scale\">How should a translator render and annotate a grading scale?<\/a><\/li>\n<li><a href=\"#why-asking-for-grade-conversion-can-get-your-application-rejected\">Why asking for grade conversion can get your application rejected<\/a><\/li>\n<li><a href=\"#how-to-brief-your-translator-so-nothing-gets-lost\">How to brief your translator so nothing gets lost<\/a><\/li>\n<li><a href=\"#what-does-a-naati-certified-translation-need-to-satisfy-recipients\">What does a NAATI-certified translation need to satisfy recipients?<\/a><\/li>\n<li><a href=\"#what-a-naati-certified-translation-provider-actually-checks-for\">What a NAATI-certified translation provider actually checks for<\/a><\/li>\n<li><a href=\"#order-a-naati-certified-translation-that-keeps-your-grades-intact\">Order a NAATI-certified translation that keeps your grades intact<\/a><\/li>\n<li><a href=\"#sources\">Sources<\/a><\/li>\n<\/ul>\n<h2 id=\"translating-grading-systems-what-a-certified-transcript-translation-must-include\">Translating grading systems: what a certified transcript translation must include<\/h2>\n<p>Universities, visa officers and credential evaluators are all reading the same document for different reasons, so a certified transcript translation has to satisfy all three at once. Miss one element and the whole submission can bounce back.<\/p>\n<p>At minimum, the translation should contain:<\/p>\n<ul>\n<li>Every grade exactly as it appears on the original, letter for letter and number for number<\/li>\n<li>A translated version of the institution\u2019s own grade-scale legend, not a generic explanation you found online<\/li>\n<li>Credit units or ECTS values, matched precisely to the source document<\/li>\n<li>Dates, semester or academic year labels, and registration periods<\/li>\n<li>The institution\u2019s name, any official seal, and stamps reproduced or clearly referenced<\/li>\n<li>The same layout as the original, course by course, year by year<\/li>\n<li>A translator\u2019s declaration with signature, credential number and date<\/li>\n<\/ul>\n<p>Each item exists because someone downstream relies on it. Admissions staff cross-check the seal against the original. Employers want dates that line up with a resume. Evaluators like WES need the legend to run their own equivalency process, and if you <a href=\"https:\/\/certitranslate.com\/what-is-certified-translation-a-complete-guide\" target=\"_blank\" rel=\"noopener\">study certified translations more broadly<\/a>, you\u2019ll notice the same pattern: nothing gets summarised, everything gets matched.<\/p>\n<p>On file format, a clear, high-resolution scan or PDF of the original is the safest starting point. Blurry photos of transcripts are one of the most common reasons a translator has to chase a client for a second copy before work can even start.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>Send the transcript and any separate grading-scale bulletin together in one file. Translators working from a transcript alone often can\u2019t confirm the legend\u2019s exact wording, which slows everything down.<\/em><\/p>\n<h2 id=\"how-should-a-translator-render-and-annotate-a-grading-scale\">How should a translator render and annotate a grading scale?<\/h2>\n<p>Good translators follow a small set of rules that keep a transcript legally and academically trustworthy. None of them involve interpreting what a grade \u201creally means\u201d in another country\u2019s system.<\/p>\n<ul>\n<li><strong>Reproduce grades literally.<\/strong> An 88, a 14\/20, a B+, they get carried across exactly. No rounding, no relabelling.<\/li>\n<li><strong>Translate the legend verbatim.<\/strong> If the source transcript defines \u201cDistinction\u201d as 75 to 84 out of 100, that definition gets translated word for word, not paraphrased into a rough Australian equivalent.<\/li>\n<li><strong>Keep the legend attached and in order.<\/strong> It travels as a companion page or an attached translated page, in the same sequence as the original, so nobody has to hunt for it.<\/li>\n<li><strong>Bracket unusual terms on first use.<\/strong> A course name or grading term with no direct English equivalent gets bracketed in the source language the first time it appears.<\/li>\n<li><strong>Preserve credit values exactly.<\/strong> ECTS points, contact hours, whatever unit the institution used, stays as written.<\/li>\n<\/ul>\n<p>If the transcript arrives with no legend at all, the translator documents that absence formally rather than guessing at what the scale might mean, a point Victoria\u2019s international education guidance makes explicit. The client is then advised to request an official legend from the registrar.<\/p>\n<p>Here\u2019s roughly what that looks like on the page:<\/p>\n<blockquote>\n<p>Original: 88\/100<br \/>\nTranslated legend: \u201cDistinction: 75\u2013100. Awarded for work demonstrating comprehensive understanding of course material.\u201d<br \/>\nTranslator\u2019s note: Grade-scale legend supplied by [Institution Name] Academic Transcript Handbook, 2023 edition.<\/p>\n<\/blockquote>\n<p><strong>Pro Tip:<\/strong> <em>Ask your translator to keep the row-per-course structure intact rather than summarising a busy transcript into a tidy table. Evaluators read consolidated tables as a warning sign, not a convenience.<\/em><\/p>\n<p>This division of labour, precise translation on one side, interpretation on the other, is what <a href=\"https:\/\/certitranslate.com\/academic-language-translation-best-practices\" target=\"_blank\" rel=\"noopener\">academic translation best practice<\/a> actually means in day-to-day work, and it\u2019s the same logic evaluators rely on when they assess <a href=\"https:\/\/translate.hicom-asia.com\/question\/how-do-grading-system-differences-affect-functional-equivalence-in-academic-translation\/\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">functional equivalence<\/a> between grading systems.<\/p>\n<h2 id=\"why-asking-for-grade-conversion-can-get-your-application-rejected\">Why asking for grade conversion can get your application rejected<\/h2>\n<p>Some applicants ask a translator to \u201cjust convert it to a GPA\u201d or make a grade \u201clook a bit better\u201d for admissions. Don\u2019t. Guidance from Victoria\u2019s education department is blunt on this point: translators must not convert or improve grades, and doing so is treated as academic fraud.<\/p>\n<p>Evaluators like WES watch for specific red flags:<\/p>\n<ul>\n<li>A translated grade that doesn\u2019t match the pattern of grades around it<\/li>\n<li>A GPA or percentage appearing where the original document used a completely different scale<\/li>\n<li>Course consolidation that hides individual results<\/li>\n<li>A missing legend with no translator\u2019s note explaining why<\/li>\n<\/ul>\n<blockquote>\n<p>Evaluator-facing guidance is direct about the consequence: translated documents that summarise or convert grades instead of preserving them <a href=\"https:\/\/www.verdacert.com\/guides\/wes-compatible-academic-transcripts\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">get rejected outright<\/a>, and repeated manipulation can lead to a permanent flag on file.<\/p>\n<\/blockquote>\n<p>The safer path is always the same: supply the originals, request a literal translation, and let the evaluator or admissions office run any conversion themselves.<\/p>\n<h2 id=\"how-to-brief-your-translator-so-nothing-gets-lost\">How to brief your translator so nothing gets lost<\/h2>\n<p>A good brief saves a week of back-and-forth. Before you order, gather:<\/p>\n<ul>\n<li>A high-resolution scan or PDF of the full transcript<\/li>\n<li>Any separate grading bulletin, handbook page or legend document<\/li>\n<li>Certified copies if your recipient specifically requires them<\/li>\n<li>The purpose of the translation (visa, university admission, employer verification)<\/li>\n<li>Any formatting instructions from the recipient, including whether they want a sealed envelope or a direct upload<\/li>\n<\/ul>\n<p>Then work through this order:<\/p>\n<ol>\n<li>Confirm file format and resolution before sending (PDF is generally preferred over photos)<\/li>\n<li>State the purpose clearly so the translator can format the declaration correctly<\/li>\n<li>Flag whether the recipient needs a physical sealed copy or accepts digital submission<\/li>\n<li>Ask for a translator\u2019s note if you know the legend is missing or incomplete<\/li>\n<li>Review the draft against the original line by line before it\u2019s finalised<\/li>\n<\/ol>\n<p>You can copy this brief almost word for word when you place your order:<\/p>\n<p><em>\u201cPlease preserve all original grades exactly as they appear and include a translated version of the institution\u2019s grading-scale legend. If no legend is available on the transcript, add a translator\u2019s note documenting its absence. Do not convert or interpret grades into another grading system.\u201d<\/em><\/p>\n<h2 id=\"what-does-a-naati-certified-translation-need-to-satisfy-recipients\">What does a NAATI-certified translation need to satisfy recipients?<\/h2>\n<p>A NAATI-certified translation carries specific, recognisable elements: a translator\u2019s declaration attesting to accuracy, a signature, the translator\u2019s credential number, the language pair, and the date and scope of certification. <a href=\"https:\/\/www.naati.com.au\/resources\/application-requirements\/\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">NAATI\u2019s own application guidance<\/a> specifies preferred file formats and upload size limits, and recommends English translations be completed by a NAATI-certified translator wherever possible.<\/p>\n<p>Recipients generally expect:<\/p>\n<ul>\n<li>A PDF version, since most portals and visa systems process this format cleanly<\/li>\n<li>Correct file sizing to meet upload limits without compressing text into illegibility<\/li>\n<li>Clarity on whether originals need to accompany the translation physically or digitally<\/li>\n<\/ul>\n<p>For overseas qualification assessments specifically, NAATI requires both the qualification document and the academic transcript in English. The translator\u2019s role stops at accurate, literal rendering; any equivalency assessment happens afterward, on the evaluator\u2019s side.<\/p>\n<h3 id=\"three-grading-systems-presented-the-right-way\">Three grading systems, presented the right way<\/h3>\n<p>Different countries structure grades differently, but the presentation rule never changes: show the original, translate the legend, add a note if needed.<\/p>\n<blockquote>\n<p>A 0\u2013100 percentage system: original mark \u201c88\/100\u201d stays as is, alongside a translated legend entry defining what that band means at the issuing institution, with no GPA attached.<\/p>\n<p>A 1\u201320 or 0\u201320 scale: the number stays numeric, and the translator explains the institution\u2019s own definition of a passing or distinction-level result, not a generic international standard.<\/p>\n<p>A weighted letter-grade system: letters and any weighting notation carry across unchanged, with no attempt to map them onto a four-point GPA scale.<\/p>\n<\/blockquote>\n<ul>\n<li>Original numbers and letters never change<\/li>\n<li>Institutional definitions travel with the grade<\/li>\n<li>No scale gets mapped onto another country\u2019s system<\/li>\n<\/ul>\n<h2 id=\"what-a-naati-certified-translation-provider-actually-checks-for\">What a NAATI-certified translation provider actually checks for<\/h2>\n<p>Every completed transcript translation goes through a second review by a native-language checker before certification, and any missing grading legend gets flagged and documented rather than quietly filled in. Turnaround runs faster when clients supply a clean, complete scan up front, since chasing a second copy is what usually adds days to a job. Consistency between the declaration, the seal reproduction and the original layout is what separates a document that sails through review from one sent back for correction.<\/p>\n<h2 id=\"order-a-naati-certified-translation-that-keeps-your-grades-intact\">Order a NAATI-certified translation that keeps your grades intact<\/h2>\n<p>Certitranslate handles exactly the kind of transcript work this article has walked through: NAATI-certified translators who preserve your original grades, translate the institution\u2019s grading legend in full, and attach a signed translator\u2019s declaration that visa officers, universities and employers can act on immediately.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/certitranslate.com\/wp-content\/uploads\/2026\/08\/1781637786858_certitranslate.jpg\" alt=\"Certitranslate\"><\/p>\n<p>You upload a clear scan of your transcript and any separate grading bulletin, tell us what the translation is for (visa, enrolment, employer verification), and the team formats the document to match what that recipient expects, PDF, sealed copy or digital upload. Missing a grading legend? That gets documented properly rather than guessed at. If you\u2019re ready to get started, head to the NAATI-certified translation service page and submit your documents for a turnaround estimate.<\/p>\n<h2 id=\"sources\">Sources<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.naati.com.au\/resources\/application-requirements\/\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Application requirements &#8211; NAATI<\/a><\/li>\n<li><a href=\"https:\/\/searchapi.isepstudyabroad.org\/api\/administrator\/File\/Download\/120119\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">ISEP Transcript Evaluation Guidelines (TEG) \u2014 2024 edition<\/a><\/li>\n<li><a href=\"https:\/\/www.verdacert.com\/guides\/wes-compatible-academic-transcripts\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">WES-compatible academic transcripts: what credential evaluators look for \u2014 Verdacert<\/a><\/li>\n<\/ul>\n<h2 id=\"recommended\">Recommended<\/h2>\n<ul>\n<li><a href=\"https:\/\/certitranslate.com\/types-of-academic-documents-requiring-translation\" target=\"_blank\" rel=\"noopener\">Types of academic documents requiring translation &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/academic-language-translation-best-practices\" target=\"_blank\" rel=\"noopener\">Academic language translation best practices for Australia &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/why-original-documents-accompany-translations-2026-guide\" target=\"_blank\" rel=\"noopener\">Why original documents accompany translations: 2026 guide &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/types-of-business-documents-requiring-translation\" target=\"_blank\" rel=\"noopener\">Types of business documents requiring translation &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Discover what grading system translation entails for official documents. Learn how certified translations accurately represent your grades and scale legends.<\/p>","protected":false},"author":1,"featured_media":10721,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-10720","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.1.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"Discover what grading system translation entails for official documents. 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