{"id":10702,"date":"2026-08-15T03:30:24","date_gmt":"2026-08-15T03:30:24","guid":{"rendered":"https:\/\/certitranslate.com\/sds-translation-requirements\/"},"modified":"2026-09-04T12:42:09","modified_gmt":"2026-09-04T12:42:09","slug":"sds-translation-requirements","status":"publish","type":"post","link":"https:\/\/certitranslate.com\/es\/blog\/sds-translation-requirements\/","title":{"rendered":"SDS translation requirements for Australian workplaces"},"content":{"rendered":"<\/p>\n<p>An SDS used in an Australian workplace must be in English, comply with the <a href=\"https:\/\/www.safeworkaustralia.gov.au\/doc\/model-code-practice-preparation-safety-data-sheets-hazardous-chemicals\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Model Code of Practice for the Preparation of Safety Data Sheets for Hazardous Chemicals<\/a> published by Safe Work Australia, express all measurements in Australian legal units under the National Measurement Act 1960, and align with GHS 7 (the version Australia adopted from 1 January 2023). A translated version may be attached for workers who read another language, but it cannot replace the English SDS as the legal document.<\/p>\n<p>Here is what that means in practice:<\/p>\n<ul>\n<li>The <strong>English SDS is the legal document.<\/strong> A translation is an attachment only and must be clearly labelled as not part of the original SDS.<\/li>\n<li>All unit measures must comply with the <strong>National Measurement Act 1960<\/strong> \u2014 metric units, Australian decimal conventions, and no imperial or non-SI values left unconverted.<\/li>\n<li>The SDS must carry the <strong>manufacturer or importer\u2019s name, Australian physical address, and business telephone number<\/strong>, plus an Australian after-hours emergency phone number.<\/li>\n<li>The SDS must state the <strong>date it was last reviewed<\/strong>, or the date it was prepared if it has never been reviewed.<\/li>\n<li>Manufacturers and importers must <strong>review and update the SDS at least every five years<\/strong> from the date of its last revision.<\/li>\n<li><strong>GHS 7 applies<\/strong> to all SDSs held at Australian workplaces from 1 January 2023, regardless of when the chemical was first imported or manufactured.<\/li>\n<li>Translations attached to an SDS must be <strong>clearly labelled<\/strong> as not forming part of the original SDS.<\/li>\n<li>If you receive an overseas SDS, either obtain a localised version from the manufacturer or importer, or attach a clearly labelled translation and retain the English original as the legal reference.<\/li>\n<\/ul>\n<p><strong>Pro Tip:<\/strong> <em>If your supplier cannot provide a GHS 7-compliant Australian SDS, commission a technical localisation from a qualified translator with chemical safety experience \u2014 and keep a written record of the source document, the localisation decisions made, and who authorised the work.<\/em><\/p>\n<hr>\n<h2 id=\"key-takeaways\">Key takeaways<\/h2>\n<p>An SDS used in an Australian workplace must be in English, comply with GHS 7, express all measurements in Australian legal units, and carry Australian contact and emergency details \u2014 a translated attachment may supplement it but cannot replace it.<\/p>\n<table>\n<thead>\n<tr>\n<th>Point<\/th>\n<th>Details<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>English SDS is mandatory<\/td>\n<td>A translation may be attached but cannot replace the English original as the legal document.<\/td>\n<\/tr>\n<tr>\n<td>GHS 7 applies from 1 January 2023<\/td>\n<td>All workplace SDSs must reflect GHS 7 classifications; earlier versions are non-compliant.<\/td>\n<\/tr>\n<tr>\n<td>Five-year review rule<\/td>\n<td>Manufacturers and importers must review and update every SDS at least every five years from its last revision date.<\/td>\n<\/tr>\n<tr>\n<td>Australian contacts are required<\/td>\n<td>Section 1 must carry an Australian address, business phone, and after-hours emergency number.<\/td>\n<\/tr>\n<tr>\n<td>Certitranslate for compliant localisation<\/td>\n<td>Certitranslate provides NAATI-certified SDS localisation with full audit trail and deliverables for Australian compliance.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<hr>\n<h2 id=\"table-of-contents\">Table of Contents<\/h2>\n<ul>\n<li><a href=\"#what-sections-must-an-australian-sds-contain\">What sections must an Australian SDS contain?<\/a><\/li>\n<li><a href=\"#what-language-and-unit-rules-apply-when-translating-an-sds-for-australia\">What language and unit rules apply when translating an SDS for Australia?<\/a><\/li>\n<li><a href=\"#how-often-must-an-sds-be-reviewed-and-updated\">How often must an SDS be reviewed and updated?<\/a><\/li>\n<li><a href=\"#what-australian-contact-and-emergency-information-must-appear-on-an-sds\">What Australian contact and emergency information must appear on an SDS?<\/a><\/li>\n<li><a href=\"#which-ghs-version-applies-in-australia-and-what-does-it-mean-for-translations\">Which GHS version applies in Australia and what does it mean for translations?<\/a><\/li>\n<li><a href=\"#who-can-prepare-amend-or-attach-translations-to-an-sds\">Who can prepare, amend or attach translations to an SDS?<\/a><\/li>\n<li><a href=\"#how-do-you-handle-an-sds-that-was-prepared-overseas\">How do you handle an SDS that was prepared overseas?<\/a><\/li>\n<li><a href=\"#how-to-commission-a-compliant-sds-translation-or-localisation\">How to commission a compliant SDS translation or localisation<\/a><\/li>\n<li><a href=\"#common-sds-translation-mistakes-that-create-compliance-risk\">Common SDS translation mistakes that create compliance risk<\/a><\/li>\n<li><a href=\"#australian-sds-translation-and-localisation-compliance-checklist\">Australian SDS translation and localisation compliance checklist<\/a><\/li>\n<li><a href=\"#why-getting-sds-translation-right-matters-more-than-most-businesses-realise\">Why getting SDS translation right matters more than most businesses realise<\/a><\/li>\n<li><a href=\"#certitranslate-handles-sds-localisation-with-naati-certified-precision\">Certitranslate handles SDS localisation with NAATI-certified precision<\/a><\/li>\n<li><a href=\"#primary-sources-and-further-reading\">Primary sources and further reading<\/a><\/li>\n<li><a href=\"#sources\">Sources<\/a><\/li>\n<\/ul>\n<h2 id=\"what-sections-must-an-australian-sds-contain\">What sections must an Australian SDS contain?<\/h2>\n<p>Australian SDS requirements mandate 16 standard sections in a fixed order. Translators and localisers must preserve this structure exactly \u2014 reordering sections or merging them is not permitted in the primary document, though electronic formats may adjust presentation provided the manufacturer or importer\u2019s information is transcribed accurately.<\/p>\n<p>The 16 required sections are:<\/p>\n<ol>\n<li><strong>Identification<\/strong> \u2014 product name, recommended use, supplier details, Australian address and emergency contact<\/li>\n<li><strong>Hazard(s) identification<\/strong> \u2014 GHS classification, signal word, hazard and precautionary statements, pictograms<\/li>\n<li><strong>Composition\/information on ingredients<\/strong> \u2014 chemical identity, CAS numbers, concentration ranges<\/li>\n<li><strong>First aid measures<\/strong> \u2014 by route of exposure, symptoms, when to seek medical attention<\/li>\n<li><strong>Firefighting measures<\/strong> \u2014 suitable extinguishing media, specific hazards, protective equipment<\/li>\n<li><strong>Accidental release measures<\/strong> \u2014 personal precautions, environmental precautions, clean-up methods<\/li>\n<li><strong>Handling and storage<\/strong> \u2014 safe handling practices, storage conditions, incompatibilities<\/li>\n<li><strong>Exposure controls\/personal protection<\/strong> \u2014 workplace exposure standards (WES), engineering controls, PPE<\/li>\n<li><strong>Physical and chemical properties<\/strong> \u2014 appearance, odour, pH, boiling point, flash point, etc.<\/li>\n<li><strong>Stability and reactivity<\/strong> \u2014 chemical stability, conditions to avoid, hazardous decomposition products<\/li>\n<li><strong>Toxicological information<\/strong> \u2014 routes of exposure, acute and chronic effects, carcinogenicity<\/li>\n<li><strong>Ecological information<\/strong> \u2014 aquatic toxicity, persistence, bioaccumulation<\/li>\n<li><strong>Disposal considerations<\/strong> \u2014 waste disposal methods, relevant regulations<\/li>\n<li><strong>Transport information<\/strong> \u2014 UN number, proper shipping name, hazard class, packing group<\/li>\n<li><strong>Regulatory information<\/strong> \u2014 Australian-specific regulations, state and territory requirements<\/li>\n<li><strong>Other information<\/strong> \u2014 date of last revision or date prepared, version number, other relevant data<\/li>\n<\/ol>\n<p>Sections that most commonly require localisation work are Sections 1 (Australian contact details), 8 (Australian workplace exposure standards replace overseas equivalents), 14 (Australian transport classifications under the ADG Code), 15 (Australian regulatory references), and 16 (review date and version history).<\/p>\n<table>\n<thead>\n<tr>\n<th>SDS section<\/th>\n<th>What translators must preserve<\/th>\n<th>What localisation must change<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1 \u2014 Identification<\/td>\n<td>Product name, CAS\/UN numbers<\/td>\n<td>Australian address, emergency number<\/td>\n<\/tr>\n<tr>\n<td>8 \u2014 Exposure controls<\/td>\n<td>Numerical WES values<\/td>\n<td>Replace overseas OEL references with Australian WES<\/td>\n<\/tr>\n<tr>\n<td>14 \u2014 Transport<\/td>\n<td>UN number, hazard class<\/td>\n<td>Align with Australian ADG Code<\/td>\n<\/tr>\n<tr>\n<td>15 \u2014 Regulatory<\/td>\n<td>Chemical name<\/td>\n<td>Replace overseas regulatory references with Australian equivalents<\/td>\n<\/tr>\n<tr>\n<td>16 \u2014 Other information<\/td>\n<td>Version number<\/td>\n<td>Review date, date prepared<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>SDSs may be supplied in paper or electronic form. A paper copy must be provided on request \u2014 this obligation cannot be waived by offering only a digital version.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>When localising Section 8, cross-check the overseas occupational exposure limit against the current Safe Work Australia Workplace Exposure Standards for Airborne Contaminants. The Australian value may differ from the US OSHA PEL or EU OEL \u2014 use the Australian figure, not the overseas one.<\/em><\/p>\n<hr>\n<p><img decoding=\"async\" src=\"https:\/\/certitranslate.com\/wp-content\/uploads\/2026\/08\/1786502189303_What-sections-must-an-Australian-SDS-contain-overview-diagram.jpeg\" alt=\"What sections must an Australian SDS contain? \u2014 overview diagram\"><\/p>\n<h2 id=\"what-language-and-unit-rules-apply-when-translating-an-sds-for-australia\">What language and unit rules apply when translating an SDS for Australia?<\/h2>\n<p>The legal requirement is unambiguous: <a href=\"https:\/\/www.worksafe.wa.gov.au\/safety-data-sheets-sds\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">an SDS for Australian workplaces must be written in English<\/a> and express all measurements in Australian legal units under the National Measurement Act 1960. That covers the primary document. A translation into another language may be attached, but it supplements the English SDS rather than replacing it.<\/p>\n<p>The distinction between translation and localisation matters here. Translation converts words from one language to another. Localisation goes further: it converts units, replaces overseas regulatory references, substitutes foreign emergency contact numbers with Australian ones, and adjusts any value that is jurisdiction-specific. An SDS that has been translated but not localised will almost certainly fail an Australian compliance check.<\/p>\n<p>Common localisation tasks include:<\/p>\n<ul>\n<li>Converting temperature references from Fahrenheit to Celsius (e.g., flash point expressed as \u00b0F must be recalculated to \u00b0C, not just relabelled)<\/li>\n<li>Converting non-SI pressure units (psi, atm) to kilopascals (kPa)<\/li>\n<li>Expressing concentration limits in mg\/m\u00b3 or ppm as required by Australian WES tables<\/li>\n<li>Replacing US or EU emergency contact numbers with an Australian after-hours number<\/li>\n<li>Replacing overseas occupational exposure limits with Safe Work Australia WES values<\/li>\n<li>Updating regulatory references in Section 15 from overseas legislation to Australian equivalents<\/li>\n<li>Confirming decimal separators follow Australian convention (full stop, not comma)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.worksafe.qld.gov.au\/safety-and-prevention\/hazards\/hazardous-chemicals\/managing-hazchem-risks\/labelling-and-safety-data-sheets\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">WorkSafe Queensland guidance<\/a> is explicit that these localisation steps are required, not optional \u2014 incorrect unit conversions and missing Australian emergency contacts are among the most common compliance failures inspectors identify.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>Preserve the original numerical value alongside the converted figure where space allows \u2014 for example, \u201cFlash point: 23\u00b0C (73\u00b0F)\u201d \u2014 and record the conversion method in a localisation notes file. This protects you if the converted value is ever queried and gives the manufacturer a clear audit trail.<\/em><\/p>\n<hr>\n<h2 id=\"how-often-must-an-sds-be-reviewed-and-updated\">How often must an SDS be reviewed and updated?<\/h2>\n<p>The five-year review rule is one of the most frequently overlooked SDS obligations. Manufacturers and importers must review and update an SDS at least every five years from the date of its last revision. If the SDS has not been reviewed within that period, it must state the date it was originally prepared. The exception is narrow: the obligation does not apply if the manufacturer or importer has not manufactured or imported that chemical during the five-year period.<\/p>\n<p>The review date or date prepared belongs in Section 16 of the SDS, or in the document header if the format includes one. Both the date and a version number should appear so recipients can confirm they hold the current document.<\/p>\n<p>A GHS transition can trigger an immediate update obligation outside the five-year cycle. Australia\u2019s adoption of GHS 7 from 1 January 2023 required manufacturers and importers to update SDSs wherever hazard classifications changed under the new version. SDSs held at workplaces must comply with GHS 7 from that date, even if labels on existing stock still reference an earlier GHS version.<\/p>\n<p>Key obligations around review timing:<\/p>\n<ul>\n<li>Review at least every five years from the last revision date<\/li>\n<li>Update immediately when a classification changes (e.g., due to a GHS transition)<\/li>\n<li>Supply an updated SDS with stock after any amendment<\/li>\n<li>Record the review date or date prepared in Section 16<\/li>\n<\/ul>\n<p>If you receive an SDS dated more than five years ago, treat it as potentially non-compliant. Contact the manufacturer or importer and request a current version before relying on it for workplace safety purposes.<\/p>\n<hr>\n<h2 id=\"what-australian-contact-and-emergency-information-must-appear-on-an-sds\">What Australian contact and emergency information must appear on an SDS?<\/h2>\n<p>A safety data sheet must include the manufacturer or importer\u2019s name, Australian physical address, and business telephone number, plus an Australian emergency phone number available outside business hours. These details belong in Section 1 and are non-negotiable for any SDS used in an Australian workplace.<\/p>\n<p>The after-hours emergency number deserves particular attention. It must be an Australian number \u2014 not a US 1-800 line or a European freephone number \u2014 and it must be staffed by someone who can provide information about the chemical in an emergency. The Poisons Information Centre (13 11 26) is commonly listed as a supplementary reference, but the SDS must also carry the manufacturer or importer\u2019s own emergency contact.<\/p>\n<p>When localising an overseas SDS, the approach depends on who is doing the work:<\/p>\n<ul>\n<li><strong>Manufacturers and importers<\/strong> must replace or supplement overseas contact details with their Australian address and emergency number directly in the SDS.<\/li>\n<li><strong>PCBUs who are not the manufacturer or importer<\/strong> may add Australian contact guidance in an attached translation, but must not alter the contact details in the original SDS itself.<\/li>\n<\/ul>\n<p>A translated attachment may include a note directing workers to an Australian contact, but that note must be clearly labelled as not part of the original SDS. The original English SDS with its contact details remains the legal document.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>When commissioning a localisation, provide the translator with the confirmed Australian emergency contact number and physical address before work begins. Do not leave these fields for the translator to source independently \u2014 the accuracy of emergency contact information is your legal responsibility, not theirs.<\/em><\/p>\n<hr>\n<h2 id=\"which-ghs-version-applies-in-australia-and-what-does-it-mean-for-translations\">Which GHS version applies in Australia and what does it mean for translations?<\/h2>\n<p>Australia adopted GHS 7, and all SDSs prepared for Australian workplaces must use GHS 7 classifications and hazard communication language. The transition requirement took effect from 1 January 2023. An SDS that still references GHS 5 or GHS 6 classifications is not compliant for workplace use in Australia, even if it was compliant under a previous version.<\/p>\n<p>For translators, this creates a specific obligation: hazard statements, precautionary statements, and signal words must match the GHS 7 text exactly. GHS hazard statements are standardised codes (H200-series, P200-series) with prescribed wording. A translator must not paraphrase or rephrase these statements \u2014 the Australian GHS 7 wording must be used verbatim.<\/p>\n<p>Practical guidance for translators handling GHS content:<\/p>\n<ul>\n<li>Map each hazard statement code (e.g., H302, H314) to its GHS 7 Australian text \u2014 do not translate the statement from the source language, use the official Australian GHS 7 wording<\/li>\n<li>Preserve all pictograms; do not substitute or omit them<\/li>\n<li>If the source SDS uses a classification that does not exist under GHS 7, flag this to the client before proceeding<\/li>\n<li>Where a classification has changed under GHS 7 (e.g., a substance reclassified from Category 2 to Category 1), the SDS must be updated by the manufacturer or importer \u2014 a translator cannot make that classification decision<\/li>\n<\/ul>\n<p>If you receive an SDS from an overseas supplier that was prepared under a different GHS version, the manufacturer or importer must update it before it can be used as a compliant Australian SDS. Attaching a translation of a non-GHS 7 document does not bring it into compliance.<\/p>\n<hr>\n<h2 id=\"who-can-prepare-amend-or-attach-translations-to-an-sds\">Who can prepare, amend or attach translations to an SDS?<\/h2>\n<p>The legal answer is clear and the hierarchy matters. <a href=\"https:\/\/www8.austlii.edu.au\/au\/legis\/wa\/consol_reg.20230606\/whasr2022382\/s345.html\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Regulation 345 of the WHS Regulations<\/a> specifies that only a manufacturer or importer may change an SDS. A PCBU who is not the manufacturer or importer may attach a translation, but that attachment must explicitly state it is not part of the original SDS. Altering the content of the original SDS without authorisation from the manufacturer or importer creates direct legal exposure.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/certitranslate.com\/wp-content\/uploads\/2026\/08\/1786502074369_Roles-and-permissions-for-SDS-preparation-and-translation.jpeg\" alt=\"Roles and permissions for SDS preparation and translation\"><\/p>\n<table>\n<thead>\n<tr>\n<th>Role<\/th>\n<th>May prepare SDS<\/th>\n<th>May amend SDS<\/th>\n<th>May attach translation<\/th>\n<th>Notes<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Manufacturer<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<td>Primary responsibility for accuracy and currency<\/td>\n<\/tr>\n<tr>\n<td>Importer<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<td>Yes<\/td>\n<td>Must localise for Australian requirements<\/td>\n<\/tr>\n<tr>\n<td>Supplier (not manufacturer\/importer)<\/td>\n<td>No<\/td>\n<td>No<\/td>\n<td>Yes, with label<\/td>\n<td>Must clearly state attachment is not part of original SDS<\/td>\n<\/tr>\n<tr>\n<td>PCBU (not manufacturer\/importer)<\/td>\n<td>No<\/td>\n<td>No<\/td>\n<td>Yes, with label<\/td>\n<td>Cannot alter original SDS content<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>The practical implication: if you are a business using a chemical rather than manufacturing or importing it, your only permitted action is to attach a translation. You cannot correct errors in the original SDS, update the classification, or change the contact details \u2014 those changes must come from the manufacturer or importer. If the original SDS is wrong or out of date, your obligation is to go back to the supplier and request a corrected version.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>When attaching a translation, include a cover page that states clearly: \u201cThis document is a translation of the Safety Data Sheet for [product name]. It is not part of the original SDS and does not replace it. The original English SDS remains the legal document.\u201d Date and version-stamp the attachment.<\/em><\/p>\n<hr>\n<h2 id=\"how-do-you-handle-an-sds-that-was-prepared-overseas\">How do you handle an SDS that was prepared overseas?<\/h2>\n<p>Overseas SDSs are rarely compliant with Australian requirements straight out of the box. Units may be in imperial or non-SI measures, emergency contacts are foreign numbers, hazard classifications may reference a different GHS version, and regulatory references in Section 15 will point to overseas legislation. Here is a step-by-step approach to bringing them into compliance.<\/p>\n<ol>\n<li><strong>Verify the original SDS.<\/strong> Check the date of last revision, the GHS version referenced, and whether an Australian address and emergency contact appear in Section 1.<\/li>\n<li><strong>Request a localised SDS from the manufacturer or importer.<\/strong> This is always the preferred path. The manufacturer or importer is legally responsible for the SDS content, and a localised version from them carries their authorisation.<\/li>\n<li><strong>Check GHS alignment.<\/strong> Confirm the SDS uses GHS 7 classifications. If it references an earlier version, the manufacturer or importer must update it before you can use it as a compliant Australian SDS.<\/li>\n<li><strong>Verify units.<\/strong> Confirm all measurements are in Australian legal units under the National Measurement Act 1960. Flag any imperial or non-SI values for conversion.<\/li>\n<li><strong>Commission a certified translation or localisation if needed.<\/strong> If the manufacturer cannot supply an Australian-localised SDS, commission a technical localisation from a qualified translator with chemical safety experience. Use a NAATI-certified translator where an officially certified translation is required.<\/li>\n<li><strong>Attach the translation clearly.<\/strong> Label it as not part of the original SDS, include the date and version of the source document, and retain the English original as the legal reference.<\/li>\n<li><strong>Document the process.<\/strong> Keep a record of the source SDS version, the localisation decisions made, who authorised the work, and when the attached translation was prepared.<\/li>\n<\/ol>\n<p>When the manufacturer cannot or will not provide a localised SDS, the importer takes on that obligation. Importers must ensure the SDS they supply with their product meets Australian requirements \u2014 including GHS 7 compliance, Australian units, and Australian contact details.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>Build a supplier SDS request into your procurement process. Before a new chemical arrives on site, confirm the supplier can provide a GHS 7-compliant Australian SDS. Waiting until the chemical is already in the warehouse puts you in a reactive compliance position.<\/em><\/p>\n<hr>\n<h2 id=\"how-to-commission-a-compliant-sds-translation-or-localisation\">How to commission a compliant SDS translation or localisation<\/h2>\n<p>Getting a compliant SDS translation is not the same as getting any translation. The document combines legal text, standardised GHS hazard language, numerical data, and regulatory references \u2014 all of which require specific expertise. Here is what to ask for and what to require as deliverables.<\/p>\n<h3 id=\"credentials-and-expertise-to-request\">Credentials and expertise to request<\/h3>\n<ul>\n<li>NAATI certification for the target language, where an officially certified translation is required<\/li>\n<li>Demonstrable experience with SDS or technical chemical documentation<\/li>\n<li>Familiarity with GHS 7 and Australian WHS regulations<\/li>\n<li>Understanding of the National Measurement Act 1960 unit requirements<\/li>\n<\/ul>\n<h3 id=\"questions-to-ask-providers\">Questions to ask providers<\/h3>\n<ul>\n<li>How do you handle unit conversions that require recalculation rather than relabelling?<\/li>\n<li>How do you source Australian workplace exposure standards to replace overseas OEL values?<\/li>\n<li>What is your process for localising emergency contact information?<\/li>\n<li>Do you provide a localisation notes file documenting every change made?<\/li>\n<li>Can you supply a bilingual comparison table of critical numeric values?<\/li>\n<\/ul>\n<h3 id=\"deliverables-to-require\">Deliverables to require<\/h3>\n<ol>\n<li>The translated\/localised SDS with the English original preserved as a separate document<\/li>\n<li>A localisation report documenting every unit conversion, regulatory reference change, and contact detail substitution<\/li>\n<li>A bilingual comparison table of critical numeric values (flash point, WES values, boiling point, etc.)<\/li>\n<li>A certified translator declaration where official certification is required<\/li>\n<li>Editable source files for version control<\/li>\n<\/ol>\n<p>Understanding the <a href=\"https:\/\/certitranslate.com\/benefits-of-professional-certified-translation-explained\" target=\"_blank\" rel=\"noopener\">benefits of professional certified translation<\/a> is worth the time for any procurement stakeholder who has not engaged a technical translator before. The gap between a generic translation and a compliant SDS localisation is significant \u2014 machine translation or a bilingual staff member without chemical safety knowledge will not produce a document that survives regulatory scrutiny.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>Ask the provider for a sample localisation notes file from a previous SDS project before you engage them. A provider who cannot show you what a localisation report looks like has probably never produced one.<\/em><\/p>\n<h3 id=\"quality-checks-before-finalising\">Quality checks before finalising<\/h3>\n<ul>\n<li>In-house review by your WHS manager or safety officer<\/li>\n<li>Peer review by a chemist or technical safety professional familiar with the chemical<\/li>\n<li>Confirm the review date and version number are updated in Section 16<\/li>\n<li>Retain the full audit trail: source SDS, localisation report, translator declaration, and final translated document<\/li>\n<\/ul>\n<hr>\n<h2 id=\"common-sds-translation-mistakes-that-create-compliance-risk\">Common SDS translation mistakes that create compliance risk<\/h2>\n<p>Most SDS compliance failures trace back to a handful of predictable errors. Knowing them in advance is the most efficient way to avoid them.<\/p>\n<ul>\n<li><strong>Treating a translation as a replacement for the English SDS.<\/strong> A translated SDS is an attachment. The English original remains the legal document. Discarding or filing away the English version and relying solely on a translation is a direct breach of the requirement.<\/li>\n<li><strong>Failing to convert units.<\/strong> Leaving flash points in Fahrenheit, pressures in psi, or concentrations in non-SI units is a unit compliance failure under the National Measurement Act 1960. Relabelling a unit without recalculating the value (writing \u201ckPa\u201d next to a psi figure) is worse than leaving the original \u2014 it is a factual error.<\/li>\n<li><strong>Omitting the Australian emergency contact.<\/strong> An overseas 1-800 or freephone number does not satisfy the requirement for an Australian after-hours emergency number. Workers in an emergency cannot be expected to call an international number.<\/li>\n<li><strong>Not updating after a GHS transition.<\/strong> An SDS prepared under GHS 5 or GHS 6 is not compliant for Australian workplaces from 1 January 2023. Attaching a translation of a non-GHS 7 document does not fix the underlying classification problem.<\/li>\n<li><strong>Relying on machine translation.<\/strong> Machine translation does not address unit conversions, Australian regulatory references, or emergency contact localisation. It also frequently mistranslates standardised GHS hazard statements, which must match the official GHS 7 wording exactly.<\/li>\n<li><strong>Losing numeric precision.<\/strong> Rounding a WES value or flash point during translation introduces error into safety-critical data. Every numeric value must be preserved exactly as it appears in the source, then converted accurately.<\/li>\n<li><strong>Failing to label the translation correctly.<\/strong> An attachment that does not state it is not part of the original SDS creates ambiguity about which document is the legal reference.<\/li>\n<\/ul>\n<p>Localisation failures \u2014 incorrect unit conversions, missing Australian emergency contacts, and outdated hazard classifications \u2014 are among the most common compliance issues identified by state WorkSafe inspectors.<\/p>\n<p><strong>Pro Tip:<\/strong> <em>Maintain a version-controlled SDS register that records the source SDS version, the date of any attached translation, and the next scheduled review date. Require every translation deliverable to include a change log. When an inspector asks for your SDS records, a clean register with audit trails is your best defence.<\/em><\/p>\n<hr>\n<h2 id=\"australian-sds-translation-and-localisation-compliance-checklist\">Australian SDS translation and localisation compliance checklist<\/h2>\n<p>Use this checklist to verify that an SDS and any attached translation meet Australian requirements before the document enters your workplace.<\/p>\n<h3 id=\"language-and-format\">Language and format<\/h3>\n<ol>\n<li>The SDS is written in English<\/li>\n<li>The SDS is available in paper form (or a paper copy can be provided on request)<\/li>\n<li>Electronic format accurately transcribes the manufacturer or importer\u2019s information<\/li>\n<\/ol>\n<h3 id=\"units-and-measurement\">Units and measurement<\/h3>\n<ol start=\"4\">\n<li>All measurements are expressed in Australian legal units under the National Measurement Act 1960<\/li>\n<li>Temperature values are in Celsius<\/li>\n<li>Pressure values are in kilopascals (kPa) or other SI units<\/li>\n<li>Concentration limits align with Australian WES values in mg\/m\u00b3 or ppm<\/li>\n<\/ol>\n<h3 id=\"ghs-and-classification\">GHS and classification<\/h3>\n<ol start=\"8\">\n<li>The SDS reflects GHS 7 classifications<\/li>\n<li>Hazard statements, precautionary statements, and signal words match GHS 7 Australian wording exactly<\/li>\n<li>All required pictograms are present and correctly assigned<\/li>\n<\/ol>\n<h3 id=\"contact-and-emergency-information\">Contact and emergency information<\/h3>\n<ol start=\"11\">\n<li>Section 1 includes the manufacturer or importer\u2019s name, Australian physical address, and business telephone number<\/li>\n<li>An Australian after-hours emergency telephone number is present<\/li>\n<li>The emergency number is an Australian number, not a foreign freephone line<\/li>\n<\/ol>\n<h3 id=\"review-and-version\">Review and version<\/h3>\n<ol start=\"14\">\n<li>Section 16 states the date of last review or the date the SDS was prepared<\/li>\n<li>The SDS has been reviewed within the last five years (or the date prepared is stated)<\/li>\n<li>A version number is present<\/li>\n<\/ol>\n<h3 id=\"translation-attachment-if-applicable\">Translation attachment (if applicable)<\/h3>\n<ol start=\"17\">\n<li>The translation is clearly labelled as not part of the original SDS<\/li>\n<li>The original English SDS is retained as the legal document<\/li>\n<li>The attachment states the source SDS version and date<\/li>\n<li>The translation was prepared by a NAATI-certified or qualified technical translator<\/li>\n<\/ol>\n<h3 id=\"verification-record\">Verification record<\/h3>\n<ul>\n<li>Verified by: __________________________<\/li>\n<li>Date of verification: ___________________<\/li>\n<li>Source SDS version: ____________________<\/li>\n<li>Translation version: ____________________<\/li>\n<\/ul>\n<p><strong>Pro Tip:<\/strong> <em>Attach this completed checklist to the SDS file. If a WorkSafe inspector requests your SDS records, a signed checklist demonstrates that someone with authority reviewed the document against the regulatory requirements \u2014 that is a meaningful difference from simply having the SDS on file.<\/em><\/p>\n<hr>\n<h2 id=\"why-getting-sds-translation-right-matters-more-than-most-businesses-realise\">Why getting SDS translation right matters more than most businesses realise<\/h2>\n<p>The compliance argument for correct SDS localisation is well understood. The safety argument is less often made plainly.<\/p>\n<p>An SDS exists because workers need accurate, accessible information to protect themselves. When a flash point is left in Fahrenheit, a worker calculating whether a ventilation rate is adequate cannot use that figure without converting it \u2014 and in a time-pressured situation, they probably will not. When an emergency contact is a US freephone number, a worker calling it at 2 AM during a chemical spill will not get through. These are not hypothetical risks. They are the direct, predictable consequences of treating SDS localisation as a paperwork exercise rather than a safety-critical task.<\/p>\n<p>The legal exposure compounds this. A PCBU who supplies workers with a non-compliant SDS \u2014 one with overseas units, a foreign emergency number, or a classification that predates GHS 7 \u2014 is not just at risk of a regulatory notice. If a worker is harmed and the SDS is found to be non-compliant, the PCBU\u2019s ability to demonstrate they took all reasonably practicable steps is significantly weakened.<\/p>\n<p>The businesses that get this right are not the ones with the largest compliance teams. They are the ones who treat the SDS as a living document, build supplier SDS requests into procurement, and commission localisation from translators who understand that a number on an SDS is not just text \u2014 it is a safety instruction. Choosing a low-cost, generic translation service to save a few hundred dollars on an SDS that governs how your workers handle a hazardous chemical is a false economy by any measure.<\/p>\n<hr>\n<h2 id=\"certitranslate-handles-sds-localisation-with-naati-certified-precision\">Certitranslate handles SDS localisation with NAATI-certified precision<\/h2>\n<p>For businesses that need a compliant SDS translation or localisation, the gap between a generic translation and a document that satisfies Australian WHS requirements is significant. Certitranslate\u2019s NAATI-certified translators bring technical SDS experience to every project: unit conversions under the National Measurement Act, GHS 7 hazard statement alignment, Australian emergency contact localisation, and a localisation report that documents every change made.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/certitranslate.com\/wp-content\/uploads\/2026\/08\/1781637786858_certitranslate.jpg\" alt=\"Certitranslate\"><\/p>\n<p>Every SDS project through Certitranslate includes a certified translator declaration, editable source files for version control, and a bilingual comparison table of critical numeric values \u2014 the deliverables your compliance team and any WorkSafe inspector will want to see. Turnaround is fast, and the process is straightforward: submit your source SDS, confirm the Australian contact details to be included, and receive a compliant localised document with full audit trail.<\/p>\n<p>To get started or request a quote for your SDS localisation, visit <a href=\"https:\/\/certitranslate.com\/services\/document-translation\" target=\"_blank\" rel=\"noopener\">Certitranslate\u2019s document translation services<\/a> or explore <a href=\"https:\/\/certitranslate.com\/what-is-certified-translation-a-complete-guide\" target=\"_blank\" rel=\"noopener\">what certified translation involves<\/a> before you commission.<\/p>\n<hr>\n<h2 id=\"primary-sources-and-further-reading\">Primary sources and further reading<\/h2>\n<p>These are the official references to consult when verifying SDS requirements or preparing a compliance workflow.<\/p>\n<ul>\n<li>\n<p><strong><a href=\"https:\/\/www.safeworkaustralia.gov.au\/doc\/model-code-practice-preparation-safety-data-sheets-hazardous-chemicals\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Model Code of Practice: Preparation of Safety Data Sheets for Hazardous Chemicals \u2014 Safe Work Australia<\/a>:<\/strong> The primary national guidance document. Use this to confirm the 16-section structure, review obligations, and content requirements. This is the document inspectors reference.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www.safeworkaustralia.gov.au\/safety-topic\/hazards\/chemicals\/safety-data-sheets\/preparing-safety-data-sheets\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Preparing safety data sheets \u2014 Safe Work Australia<\/a>:<\/strong> A practical summary of who must prepare an SDS, what it must contain, and the paper\/electronic format rules. Good starting point for manufacturers and importers.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www.safeworkaustralia.gov.au\/safety-topic\/hazards\/chemicals\/classifying-chemicals\/transition-ghs7\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Transition to GHS 7 \u2014 Safe Work Australia<\/a>:<\/strong> Explains the GHS 7 adoption timeline, which SDSs must be updated, and how to handle stock with earlier GHS labels.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www.worksafe.qld.gov.au\/__data\/assets\/pdf_file\/0022\/72643\/preparation-safety-data-sheets-hazardous-chemicals-cop-2021.pdf\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Preparation of Safety Data Sheets for Hazardous Chemicals Code of Practice 2021 \u2014 WorkSafe Queensland<\/a>:<\/strong> The Queensland state code of practice. Useful for understanding translation attachment rules, electronic SDS format flexibility, and localisation requirements in detail.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www.worksafe.wa.gov.au\/safety-data-sheets-sds\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Safety data sheets (SDS) \u2014 WorkSafe WA<\/a>:<\/strong> Western Australian guidance summarising language, unit, review date, and contact requirements. Useful cross-check against the national model code.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www8.austlii.edu.au\/au\/legis\/wa\/consol_reg.20230606\/whasr2022382\/s345.html\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">WHS Regulations 2022, Regulation 345 \u2014 AustLII<\/a>:<\/strong> The statutory text governing who may change an SDS and the permitted scope of changes. Primary legal reference for the manufacturer\/importer\/PCBU responsibility question.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"http:\/\/www.austlii.edu.au\/au\/legis\/cth\/consol_reg\/whasr2011327\/sch7.html\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">WHS Regulations 2011, Schedule 7 \u2014 AustLII<\/a>:<\/strong> The statutory checklist of required SDS content and employer duties. Use this alongside the model code when preparing or reviewing an SDS for compliance.<\/p>\n<\/li>\n<li>\n<p><strong><a href=\"https:\/\/www.worksafe.qld.gov.au\/safety-and-prevention\/hazards\/hazardous-chemicals\/managing-hazchem-risks\/labelling-and-safety-data-sheets\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Labelling and safety data sheets \u2014 WorkSafe Queensland<\/a>:<\/strong> Practical guidance on the difference between translation and localisation, with examples of common compliance failures.<\/p>\n<\/li>\n<\/ul>\n<p>This article is general information, not a substitute for advice from a qualified lawyer. Consult a qualified legal professional about your own circumstances before acting on anything here.<\/p>\n<h2 id=\"sources\">Sources<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.safeworkaustralia.gov.au\/doc\/model-code-practice-preparation-safety-data-sheets-hazardous-chemicals\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Model Code of Practice: Preparation of safety data sheets for hazardous chemicals \u2014 Safe Work Australia<\/a><\/li>\n<li><a href=\"https:\/\/www.safeworkaustralia.gov.au\/safety-topic\/hazards\/chemicals\/safety-data-sheets\/preparing-safety-data-sheets\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Preparing safety data sheets \u2014 Safe Work Australia<\/a><\/li>\n<li><a href=\"https:\/\/www.worksafe.qld.gov.au\/__data\/assets\/pdf_file\/0022\/72643\/preparation-safety-data-sheets-hazardous-chemicals-cop-2021.pdf\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Preparation of safety data sheets for hazardous chemicals Code of Practice 2021 \u2014 WorkSafe Queensland<\/a><\/li>\n<li><a href=\"https:\/\/www.worksafe.wa.gov.au\/safety-data-sheets-sds\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Safety data sheets (SDS) \u2014 WorkSafe WA<\/a><\/li>\n<li><a href=\"https:\/\/www8.austlii.edu.au\/au\/legis\/wa\/consol_reg.20230606\/whasr2022382\/s345.html\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">WORK HEALTH AND SAFETY (GENERAL) REGULATIONS 2022 &#8211; REG 345 Changes to safety data sheets \u2014 AustLII<\/a><\/li>\n<li><a href=\"https:\/\/www.safeworkaustralia.gov.au\/safety-topic\/hazards\/chemicals\/classifying-chemicals\/transition-ghs7\" rel=\"nofollow noopener noreferrer\" target=\"_blank\">Transition to GHS 7 \u2014 Safe Work Australia<\/a><\/li>\n<\/ul>\n<h2 id=\"recommended\">Recommended<\/h2>\n<ul>\n<li><a href=\"https:\/\/certitranslate.com\/translation-requirements-for-australian-tenders\" target=\"_blank\" rel=\"noopener\">Translation requirements for Australian tenders: 2026 guide &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/how-quality-assurance-documents-are-translated\" target=\"_blank\" rel=\"noopener\">How QA documents are translated for Australian compliance &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/certified-translations\/australia\" target=\"_blank\" rel=\"noopener\">Certified Translations for Australia<\/a><\/li>\n<li><a href=\"https:\/\/certitranslate.com\/why-department-of-home-affairs-needs-certified-translations\" target=\"_blank\" rel=\"noopener\">Why the Department of Home Affairs needs certified translations &#8211; CertiTranslate &#8211; Translations by NAATI Certified Translators<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Learn the SDS translation requirements for Australian workplaces and how accurate safety data sheets support compliance, training, and worker safety nationwide.<\/p>","protected":false},"author":1,"featured_media":10703,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-10702","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.1.1 - 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